Manage ACH Transactions

When the Step 2 – Transaction Details page displays for an ACH set or function that includes one or more transactions, you can import transactions from a CSV formatted file.

Note: The import file must be prepared as described in the ACH Transaction Files section. Credit transactions cannot be imported for an ACH set or template with an ACH type of ARC, BOC, POP, RCK, TEL or WEB described in the ACH Types section.

1. Click Import Transactions if this button displays on the Step 2 – Transaction Details page.
2. On the Import Transactions pop-up, type the network path and name for the CSV file in the Select File to Import field or click Browse to find the file on your network.
3. Click Yes to import the transactions from the file (replacing any transactions already listed on the Step 2 Transaction Details page) or No to return to the Step 2 page without importing transactions.

When the Step 2 – Transaction Details page displays for an ACH set or function that includes one or more transactions, you can also import transaction amounts from a CSV formatted file. The file must be prepared as described in the ACH Amount Files section.

Note: Your financial institution must activate the appropriate setting to provide this feature. Amounts can only be imported for transactions in an ACH set or template with an ACH type of “CCD” (To/from Corporate Accounts) or “PPD” (To/from Personal Accounts).

1. Click Import Amounts if this button displays on the Step 2 – Transaction Details page.
2. On the Import Amounts pop-up, type the network path and name for the CSV file in the Select File to Import field or click Browse to find the file on your network.
3. If the file does not contain amounts for all transactions in the ACH set or template, select either the Apply $0.00 To Extra Transactions Within The Batch option or the Retain Amount Listed on Extra Transactions Within the Batch option.
4. If the file does contain amounts for all transactions in the ACH set or template, select the There is a Matching Transaction In The File For Every Transaction in the ACH option.
5. Click Continue to import the amounts in the file (replacing the amounts in the matching transactions listed on the Step 2 Transaction Details page) or No to return to the Step 2 page without the imported amounts.

You can add a new transaction in a blank row at the bottom of the Step 2 – Transaction Details page.

Note: When there are no blank rows on the page, click Add More Rows to request more rows for new transactions at the bottom of the page.

1. In the Name field, type the name of receiving party for the transaction.
2. Type the receiving party’s ID number in the ID field.
3. If applicable, type the Deposit amount to the receiving account.
4. If applicable, type the Withdrawl amount from the receiving account.
5. Type the number of the receiving Account.
6. In the Routing # field, type the routing and transit number of the financial institution where the receiving account is located. If your financial institution has activated the setting for this feature, you can find a routing/transit number as described in the Finding Routing Numbers section.
7. In the Type dropdown list, select the correct account type for the receiving account number.
8. If the Automatically Generate Prenotes feature is selected in the company ACH setup data as described in the Editing Company Setup Data section, you can select the Pre checkbox to generate a prenote for the transaction. Prenotes are used to send test ACH data to the receiving financial institution before the actual live transaction.
9. If the “Pencil on Paper” or Edit icon displays in the Actions column, you can add addendum information for the new transaction as described in the Adding a Transaction Addendum Record section.
10. To enter another new transaction on the Step 2 – Transaction Details page, repeat the above steps.

You can find a routing number for any transaction listed on the Step 2 – Transaction Details page as follows:

1. Click the “magnifying glass” icon next to the Routing # field on the row describing the transaction. The Routing Number Look up and Validation pop-up displays.
2. Enter a complete or partial value in either the Routing Number or the Receiving Institution field.
3. Click the “magnifying glass” icon next to the field where you entered a complete or partial value.
4. If more than one matching value is found, select the appropriate value from the dropdown list.
5. If one matching value is found, the complete Routing Number and Receiving Institution name display in the pop-up.
6. When the appropriate values are listed in both the Routing Number and Receiving Institution field, click Use Routing Number to return to the Step 2 Transaction Details page with the identified routing/transit number, Reset to clear the values and try again, or Cancel to return to the page without the number.

To validate all of the routing numbers on the Step 2 – Transaction Details page:

1. Click Validate ABA. The Validate ABA pop-up displays.
2. If a message displays indicating that errors were found:
1. Click OK to return to the Step 2 – Transaction Details page.
2. Each value in the Routing # column that is incorrect will be highlighted. Perform the procedure described in the Finding Routing Numbers section to find the correct routing number(s).
3. Return to step 1 to repeat this procedure.
3. When a message displays indicating that all routing numbers have been validated and no errors were found, click OK to return to the Step 2 – Transaction Details page.

1. Click any column header listed on the page, except for Pre or Actions, to sort the transaction data by the values in the column. For example, click the Name header to sort data by the values in the Name column. The direction of the sort (ascending/descending) is indicated by the up/down indicator next to the header.
2. To change the direction of a sort, click the column header again.

Note: When a column header is initially clicked to sort transaction data by the values in the column, the data sorts in ascending order by the values. Click the header again to sort the data in descending order.

You can find transactions on the Step 2 – Transaction Details page as follows:

Note: This procedure cannot be performed for an ACH set or template created using an ACH type of Child Support, Federal Taxes, or State Taxes. It can be performed for ACH types that support multiple transactions within an ACH set or template.

1. In the dropdown next to the Find text box, select one of the available search variables (i.e., Name, ID, Deposit, Withdrawal, Account, or Routing #).
2. Based on the selected search variable, type the appropriate name or number in the Find text box.
3. Click Find to find the requested transaction(s). Each matching transaction is highlighted on the page.

To edit a transaction listed on the Step 2 – Transaction Details page, change any of the data displayed in the row describing the transaction. All the data fields in each row are described in the Adding ACH Transactions section.

To add an addendum record to any transaction listed on the Step 2 – Transaction Details page:

Note: Addendum records cannot be added to transactions for an ACH set or template with an ACH type of RCK or TEL.

1. Click the “Pencil on Paper” or Edit icon in the Actions column on the row describing the transaction. The Individual Addendum pop-up displays.
2. Type up to 80 characters in the Addendum field to append to the transaction.
3. Click Continue to append the information to the transaction or Cancel to return to the Step 2 page without appending the information.

The addendum information displays on a row of text below the transaction.

To delete a transaction listed on the Step 2 – Transaction Details page, click the delete icon in the Actions column on the row describing the transaction.